Mojo Mondays #02: “if it’s not on my calendar, it doesn’t exist”

Click Here for your skills / fun matrix worksheet

WhatUp and Happy Monday!
As of January 1st of 2018, I’m bringing you my energy every single Monday! Whether you prefer to read a blog post like this or listen to the audio version (podcast), I have you covered! 🙂

I just finished writing the content for my Ultimate Goal Setting GUIDE. I plan on releasing this ebook later this month. But for now, let’s talk about Calendaring. I’m a firm believer in “if it’s not on my calendar, then it doesn’t exist”. Below is a quick story along with some actionable tips to help you achieve your #1 goal in 2018!

Story: I’ve had friends tell me that I should consider a career in business coaching. Well, honestly I’m just doing what my business coach taught me, what I hear thought leaders doing on podcasts and mimicking the things other successful people do. I just do it in a way that works for me.

I’ve always been huge on using my digital calendar. However, I didn’t actually put the tasks I was doing into my calendar until my business coach taught me the importance of doing so. I really didn’t like it at first. I mean what type of “numbers hater” like myself would like doing their finances just because your calendar says you have to. It’s something you need to do and honestly it was stressful.

I’d look at my calendar (whatever the task was) and if my workload didn’t allow time for it I wouldn’t do it. Well, good thing my coach gave me this simple tip…

if you don’t actually have time to do the task that you have slotted in your calendar… well, then just push it back for when you do have time. In other words, if I’m going to be updating my expenses for the WhatUp podcast the first Monday of every month and if that day happens to be overloaded with client requests etc… well, then I’ll edit the calendar task from Monday to Tuesday or Wednesday of that week when I have an open spot. You get the idea.

Action: Do you have a written down list of your daily/weekly/monthly tasks?

If you don’t, I have a “Time Audit” worksheet you can use that helps guide you to identify your most frequent tasks (just send me an email at sam@valuebp.com and I’ll get it to you).

OR a much easier exercise would be to use my “Skills / Fun Matrix” worksheet. You can get more info on that here from my December’s PromoCorner blog post.

The point is we need to know your tasks and then categorize them. Some categories you may have are as follows:

  • Sales
  • Marketing
  • Finance
  • Admin

Rather than putting each specific task on my calendar I like to just put in the categories. Let’s use SALES as an example. You surely need to be sending cold emails and also make time for prospecting / researching. Instead of putting into my calendar ‘cold emails” then another slot for “prospecting / researching” I just type in the category “SALES” into my calendar. I know what do from there. You could even list out the exact tasks into the notes section of the calendar event. Go ahead and identify your main categories and slot them into your calendar. You can color coordinate it too if you want to get really fancy.

PRO TIP: Try batching and theming your days. In other words, have the same day be when you do sales and marketing so you can use that portion of your brain. I like to do that because I can easily switch from a sales to a marketing thought process whereas it’s much harder for me to switch from marketing to a finance mindset.

Hit me up for questions, comments, or let’s meet in person and talk about your goals for 2018!

Swag On,
Sam AKA SwagSam

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About the author, SwagSam

Sam Kabert is the Creative Director of ValueBP Marketing Group and the Creator and Co-Host of the podcast “WhatUp Silicon Valley!” A risk taker who embraces permanent beta, Sam is leading the transformation of his family-run office supplies business into a promotional products’ powerhouse.

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